CTCM Test – Confidential – Statewide Procurement Education System

1. A procurement director at a state agency serves on the board of directors of a local dairy company. The state agency needs to procure milk, cheese, and butter to fulfill its obligations to the clientele that they serve. The procurement director is involved at all stages of this procurement because of the high dollar value of the contract. The state agency should not be able to award the contract to the local dairy company because

2. A state agency has been tasked by the Legislature to implement new information technology infrastructure that will cost more than $5 million dollars, will take about three years to become fully operational, and will impact several state agencies. Before the agency can start drafting their solicitation, the project must be approved by what oversight team?

3. When a contract is valued at $20,000, a Contract Developer must solicit from _ vendors on the Centralized Master Bidders List (CMBL), _ of which must be certified by the Historically Underutilized Business (HUB) program.

4. True or False: Only one vendor performance report can be submitted for any contract.

5. True or False: During contract close-out it is the responsibility of the Contract Manager to make sure all agency-furnished equipment is returned.

6. A shipment of instant potatoes is being delivered to the agency; what should occur immediately upon the agency’s receipt of the potatoes?

7. A Contract Manager must ensure the following remain current throughout the term of any contract as a risk mitigation strategy:

8. A Contract Developer is procuring a service that has an anticipated initial contract value of $7 million dollars with four optional, annual renewals valued at $1 million dollars each. What is the estimated value of this contract?

9. Force Majeure is when a contractor fails to perform the stated work in a contract due to excusable cause. Which of the following causes can be considered Force Majeure?

10. You are responsible for managing several contracts for renovations to the State Capitol complex. Conducting a ____________ risk assessment will help you prioritize your workload, develop a monitoring schedule, and assess overall risk and complexity of the various projects that you are managing.

11. Agencies may withhold payment to a contractor in the following circumstance:

12. When should a procurement professional disclose a possible conflict of interest?

13. For high-dollar and/or high-risk contracts a ___________________ is recommended to assist the Contract Developer transition the contract to the Contract Manager by ensuring a clear understanding of the risks, deliverables, all contract terms and conditions, and the respective responsibilities of all parties.

14. The Quality Assessment Plan provides all the following except:

15. This type of contract amendment is when both parties agree that a contract modification (scope of work or terms) is necessary.

16. An agency purchases 20 microscopes. They must be shipped to a medical laboratory in a damage resistant box, with a label adhered on the side with the word “fragile” on it. This is an example of a?

17. The Contract Manager notices small changes to the quantity of canned food received that was marked in pen on the invoice. After a site visit, they notice that some cans are missing from the agency’s warehouse. The Contract Manager suspects fraud, waste or abuse and should report this to _______________.

18. Identify 3 monitoring methods available to Contract Managers.

19. The Statewide Procurement Division’s Contract Management team manages statewide term, ________________, and TXMAS contracts for use by state agencies across Texas.

20. A state agency awards a contract to a local company for painting services. The Contract Manager for the contract realizes that he has a first-degree relationship by consanguinity with an employee of the company. What relationship best meets the definition of “first degree by consanguinity”?

21. True or False: A contract (and its renewal terms) are coming to an end and the existing contractor plans to rebid for the state agency’s new contract. Because it is an existing contractor, the Contract Manager is allowed to share information about the upcoming solicitation, including dates and general specifications.

22. An agency is using a construction company at a location near the Gulf Coast, where weather could be a major factor in the timely completion of the project, potentially delaying operations for long periods. What type of risk is this?

23. An agency purchased 45 chairs for their training room. Upon inspection at the time of delivery, there were 8 chairs with severe visible damage, 12 chairs with minor visible damage, and 25 chairs with no damage. What steps should the agency take to ensure the vendor fulfills their obligations to the contract?

24. In exchange for automatically renewing a contract with an existing contractor once all renewal terms have been exhausted, the contractor offers to send the Contract Manager and her family on “all expenses paid” vacation. This would be an example of:

25. __________________ is the best method to minimize the risk of contractual disputes between a Contract Manager and a contractor.

26. Identify two (2) types of contract termination.

27. Contractors that are on a Corrective Action Plan must not be given a grade of ______ or higher on the Vendor Performance Tracking System (VPTS).

28. A state agency has a solicitation valued at $850,000, and plans to execute an amendment, which adds $200,000 to the initial value of the contract. In anticipation of exceeding the $1 million dollar threshold, what form(s) must be completed prior to the execution of the amendment?

29. A Contract Developer needs to purchase rolling chairs for a state agency. Besides typing in “rolling chairs” in the search bar, how else should the Contract Developer search Texas SmartBuy for rolling chairs?

30. When approving payment, a Contract Manager is responsible for ensuring that ___________ match the purchase order and accurately provide a description of the services or goods delivered.

31. Posting reports and scores to the Vendor Performance Tracking System is critical to the procurement cycle because it:

32. A contract is not closed out until the following requirement(s) is/are met:

33. A state agency is looking to procure a service that will extend over three years. The initial contract value is $15,000. The optional renewal terms will cost $10,000 each. Based on the contract value, the solicitation will need to be posted to ____________________, informing potential vendors of this contract opportunity with the state.

34. A letter of delegated purchasing authority for goods exceeding $50,000 comes from the Contract Development team by submitting a(n) ______________ .

35. Which ethical dilemma best fits the following scenario? A Contract Developer attends a pre-award conference and uses a pen emblazoned with one of the conference attendee’s logo.

36. A solicitation for services valued at $100,000 or more must be reviewed by the Procurement Oversight and Delegation team for recommendations and _________________________.

37. _________________ damages are when the actual damages in the event of contract breach may be difficult or impossible to calculate.

38. True or False: State agencies are obligated to pay state tax if it is stated on the contractor invoice.

39. A contract that you have managed for the past six (6) months is expiring next month but your agency’s purchasing department is still in the process of soliciting a new contractor. You will need to check the contract to ensure there is a(n) ____________________ option to bridge the gap between your current contractor and the new one.

40. True or False: A state agency with purchasing authority (by statute) has a solicitation valued at $7.2 million dollars. It needs to be submitted to the Contract Advisory Team (CAT) for review.

CTCM Test – Confidential Quiz

3. When a contract is valued at $20,000, a Contract Developer must solicit from ___________ vendors on the Centralized Master Bidders List (CMBL), ___________ of which must be certified by the Historically Underutilized Business (HUB) program.

4. True or False: Only one vendor performance report can be submitted for any contract.

5. True or False: During contract close-out it is the responsibility of the Contract Manager to make sure all agency-furnished equipment is returned.

6. A shipment of instant potatoes is being delivered to the agency; what should occur immediately upon the agency’s receipt of the potatoes?

7. A Contract Manager must ensure the following remain current throughout the term of any contract as a risk mitigation strategy:

8. A Contract Developer is procuring a service that has an anticipated initial contract value of $7 million dollars with four optional, annual renewals valued at $1 million dollars each. What is the estimated value of this contract?

9. Force Majeure is when a contractor fails to perform the stated work in a contract due to excusable cause. Which of the following causes can be considered Force Majeure?

10. You are responsible for managing several contracts for renovations to the State Capitol complex. Conducting a ____________ risk assessment will help you prioritize your workload, develop a monitoring schedule, and assess overall risk and complexity of the various projects that you are managing.

11. Agencies may withhold payment to a contractor in the following circumstance:

12. When should a procurement professional disclose a possible conflict of interest?

14. The Quality Assessment Plan provides all the following except:

15. This type of contract amendment is when both parties agree that a contract modification (scope of work or terms) is necessary.

16. An agency purchases 20 microscopes. They must be shipped to a medical laboratory in a damage resistant box, with a label adhered on the side with the word “fragile” on it. This is an example of a?

18. Identify 3 monitoring methods available to Contract Managers.

19. The Statewide Procurement Division’s Contract Management team manages statewide term, ________________, and TXMAS contracts for use by state agencies across Texas.

20. A state agency awards a contract to a local company for painting services. The Contract Manager for the contract realizes that he has a first-degree relationship by consanguinity with an employee of the company. What relationship best meets the definition of “first degree by consanguinity”?

22. An agency is using a construction company at a location near the Gulf Coast, where weather could be a major factor in the timely completion of the project, potentially delaying operations for long periods. What type of risk is this?

24. In exchange for automatically renewing a contract with an existing contractor once all renewal terms have been exhausted, the contractor offers to send the Contract Manager and her family on “all expenses paid” vacation. This would be an example of:

25. __________________ is the best method to minimize the risk of contractual disputes between a Contract Manager and a contractor.

26. Identify two (2) types of contract termination.

27. Contractors that are on a Corrective Action Plan must not be given a grade of ______ or higher on the Vendor Performance Tracking System (VPTS).

28. A state agency has a solicitation valued at $850,000, and plans to execute an amendment, which adds $200,000 to the initial value of the contract. In anticipation of exceeding the $1 million dollar threshold, what form(s) must be completed prior to the execution of the amendment?

29. A Contract Developer needs to purchase rolling chairs for a state agency. Besides typing in “rolling chairs” in the search bar, how else should the Contract Developer search Texas SmartBuy for rolling chairs?

30. When approving payment, a Contract Manager is responsible for ensuring that ___________ match the purchase order and accurately provide a description of the services or goods delivered.

31. Posting reports and scores to the Vendor Performance Tracking System is critical to the procurement cycle because it:

32. A contract is not closed out until the following requirement(s) is/are met:

34. A letter of delegated purchasing authority for goods exceeding $50,000 comes from the Contract Development team by submitting a(n) ______________ .

35. Which ethical dilemma best fits the following scenario? A Contract Developer attends a pre-award conference and uses a pen emblazoned with one of the conference attendee’s logo.

36. A solicitation for services valued at $100,000 or more must be reviewed by the Procurement Oversight and Delegation team for recommendations and _________________________.

37. _________________ damages are when the actual damages in the event of contract breach may be difficult or impossible to calculate.

38. True or False: State agencies are obligated to pay state tax if it is stated on the contractor invoice.

40. True or False: A state agency with purchasing authority (by statute) has a solicitation valued at $7.2 million dollars. It needs to be submitted to the Contract Advisory Team (CAT) for review.

3. When a contract is valued at $20,000, a Contract Developer must solicit from _ vendors on the Centralized Master Bidders List (CMBL), _ of which must be certified by the Historically Underutilized Business (HUB) program.